Executive Assistant, Korea

Position: Executive Assistant

Location: Seoul, South Korea

Reporting to: South Korea Market Leader

The job

Your responsibilities will include, but are not limited to providing executive assistant duties to the local market Leader, and in addition support sales administration and local employee engagement operations.  

Executive Assistant to Korea Market Leader

• Provide comprehensive executive support to the Korea Market Leader, ensuring effective management of business priorities and daily operations.
• Manage complex executive calendars, prioritize schedules, and coordinate internal and external meetings.
• Organize executive-level engagements with customers, partners, and C-suite stakeholders.
• Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, visas, and travel documentation.
• Process expense claims and travel approvals through Concur on behalf of the Korea Market Leader.
• Review and coordinate business travel requests submitted by the Market Leader's direct reports.
• Serve as a communication bridge between the Korea Market Leader and leadership team members.
• Coordinate regular check-ins, one-on-one meetings, and leadership discussions.
• Attend leadership meetings, prepare meeting minutes, track action items, and ensure follow-up execution.
• Provide interpretation support during executive meetings when required.
• Collaborate with Executive Assistants across APAC and global regions to coordinate executive schedules and business activities.
• Coordinate logistics and hospitality arrangements for visiting executives, customers, and employees.
• Support employee engagement, career development discussions, and well-being initiatives across the Korea organization.
• Arrange executive hospitality activities, including business dinners, customer entertainment, golf outings, restaurant reservations, and VIP gifts.
• Issue invitation letters and visa support documents for international visitors and employees.
• Serve as the primary point of contact for visiting APAC and Global executives (VP level and above), coordinating end-to-end executive itineraries and ensuring smooth execution of business visits.
• Accompany senior executives during key customer meetings, site visits, and strategic engagements when required, managing all logistics and on-site support.
• Partner with the Marketing team during major customer events, executive forums, and corporate functions to coordinate leadership participation, executive scheduling, VIP hospitality, and stakeholder engagement.

• Korea Market Leader의경영활동및주요의사결정을위한Executive Support제공
• 복잡한임원일정관리및우선순위조정
• 고객사,파트너사및C-Level임원미팅기획및일정조율
• 국내외출장관련항공권,호텔,차량,비자및출장행정업무총괄
• Concur를통한경비처리및출장승인업무수행
• Market Leader를대신하여Direct Report직원들의출장검토및승인지원
• Market Leader와조직리더간주요커뮤니케이션창구역할수행
• Direct Report대상정기Check-in및One-on-One미팅운영
• 주요경영회의참석,회의록작성및Action Item관리
• 필요시임원미팅통역지원
• APAC및글로벌Executive Assistant와협업하여경영진일정조율
• 고객및내외부방문객대상교통·숙박등방문지원
• 직원Engagement, Career Development및Well-being프로그램지원
• VIP고객응대,골프행사,만찬,선물준비등Executive Hospitality지원
• 해외방문객비자초청장및관련서류발급지원
• VP급이상APAC및Global임원방문시주요연락창구역할수행및방문일정전반총괄
• 글로벌임원방문시고객미팅, Site Visit및주요비즈니스일정에동행하며교통,숙박,회의운영등전반적인Logistics업무수행
• 주요고객행사, Executive Forum및대규모사내외행사진행시Marketing Team과협업하여임원진일정조율, VIP응대, Hospitality및Leadership Engagement지원

Sales Administration

• Coordinate and support sales administrative activities across the Korea organization.
• Serve as a liaison between Sales, Finance, Marketing, Operations, and leadership stakeholders.
• Manage employee and visitor visa administration and documentation.
• Coordinate transportation arrangements for customers, employees, and visiting executives.
• Support customer engagement activities in collaboration with Sales and Marketing teams.
• Manage AVEVA Solution Training administration.
• Coordinate training invitations, registrations, attendance tracking, and logistics.
• Support trainers and training delivery activities.
• Issue training certificates and coordinate invoicing and payment communications.
• Maintain customer-facing documents and sales portfolio updates.
• Resolve sales administration issues in partnership with the Korea Market Leader and key stakeholders.
• Coordinate key sales meetings, customer engagements, and executive briefings.

• 한국영업조직의전반적인영업행정업무지원
• Sales, Finance, Marketing, Operations및Leadership Team간협업지원
• 직원및방문객비자관련행정업무수행
• 고객사방문및출장직원대상차량및교통편지원
• 고객행사및영업활동지원
• AVEVA Solution Training프로그램운영
• 교육신청안내및등록자관리
• 교육일정조율및강사지원
• 교육참석현황관리및운영지원
• 수료증발급및교육관련안내진행
• 세금계산서및인보이스발행안내및관리
• 고객제출자료및포트폴리오업데이트지원
• Market Leader및관련부서와협업하여영업행정이슈해결
• 주요영업회의,고객미팅및Executive Briefing운영지원

Sales Operations & Employee Engagement

• Support sales leadership through business operations coordination and reporting activities.
• Prepare quarterly business reviews, pipeline reports, sales performance analysis, and deal updates.
• Coordinate major sales meetings, forecast calls, and leadership communications.
• Track meeting outcomes and action items to ensure accountability and execution.
• Partner with stakeholders to improve operational efficiency and sales processes.
• Lead Korea's Action for Good (AFG) initiatives and CSR programs.
• Drive employee participation in CSR and volunteer activities.
• Lead diversity, inclusion, employee engagement, and well-being initiatives.
• Prepare activity reports, budget updates, and executive summaries for APAC leadership.
• Foster a positive workplace culture and enhance employee experience across the Korea organization.

• 영업리더십의운영업무및보고체계지원
• 분기별영업실적,주요Deal및Pipeline보고자료작성
• Forecast Call, Leadership Meeting및주요Sales Meeting운영
• 회의결과및Action Item관리와Follow-up수행
• 유관부서와협업하여프로세스개선및운영효율화추진
• 한국AFG(Action for Good)리드로서CSR활동기획및운영
• 임직원참여독려및사회공헌프로그램운영
• Inclusion & Employee Engagement리드로서다양성,포용성및웰빙프로그램추진
• APAC리더십대상결과보고서,예산현황및Executive Summary작성
• 조직문화향상및직원경험(Employee Experience)개선활동지원

Find out more:https://www.aveva.com/en/about/careers/